RTI Seeking copies of documents already in public domain
The Appellant filed an RTI application seeking documentation of complete data of caste-based census completed by Govt of India since year 1991 and other related information. He specifically sought certified copies under section 2(j) (iii) of the RTI Act requesting not share any website link available in public domain claiming that he lacks expertise to analyse that data. The PIO stated that relevant information has been duly furnished to the Appellant from their official record. She added that the relevant website link has also been furnished to him. She stated that the link furnished to the Appellant is user friendly and complete data related to census 2011 is already available on website. She further stated that the data related to census 2011 is voluminous in nature and it is not feasible to furnish the hardcopy of the same. The Appellant submitted that the relevant information has not been furnished to him till date. He stated that he has clearly mentioned in his RTI Application to provide the certified copies of all the documents sought and not the relevant website link. The CIC noted that that when an information or record is already in the public domain and there is a procedure for disclosure of such information, the same cannot be said to be held or under the control of public authority and it is deemed to be given to the public at large.
Comments
The officers of the public authorities who are designated as CPIOs have other duties and the duty to be discharged by them as CPIO is mostly an additional responsibility. Dealing with request for information is a time consuming process which is a drain on the resources of the public authorities. Ordinarily, photocopies of records which are already made in the public domain are not to be provided.
Citation: Shri Prashant Vilas Dhasal v. Office of the Registrar General of India, Second Appeal No. CIC/ORGOI/A/2022/643113; Date of Decision: 18.01.2024
Dr Anuradha Verma (dranuradhaverma@yahoo.co.in) is a RTI Consultant currently working with IIM Visakhapatnam. She has co-authored the books, RTI Right to Information - Law and Practice and PIO’s Guide to RTI. She offers consultancy on RTI matters and Third party audit. Her other articles can be read at the website of RTI Foundation of India at the link www.rtifoundationofindia.com